Higher Education Visits – Planning Your Visit

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Planning

PLANNING YOUR VISIT

The following are guidelines only.  If you are unsure of anything please contact us.  Also, feel free to discuss and negotiate your requirements with us.

SIZE OF GROUPS

1. In lessons and workshops we generally work with groups of up to about 60 (for a more personal touch), and occasionally we might work with groups of 90, 120 or more.  In a lecture or panel type setting, we can address larger audiences.
2. We can work with several groups during a half or full day, and for a more in-depth experience, we are able to work with one group for up to an entire full day.

TIMETABLE AND LENGTH OF SESSIONS

We help you formulate a timetable factoring in both workshop sessions and break/lunch schedules, so as to achieve optimum results.

FACILITIES REQUIRED BY THE PRESENTER

1. A hall (preferable) or a large room with empty floor space.
2. An audio system or CD player to play music on.
3. 10 clean rectangular tables to display shrine and artefacts on, in situ upon arrival.

VENUE, SET-UP, AND ARRIVAL/DEPARTURE

1. We need to arrive and commence set-up 1.5 hours before the first session starts.  We need 1 hour to pack at the end of the visit.
2. To conserve time for setting up, please could we have some assistance in bringing in our equipment.
3. Please could we also have some help with setting out our displays.
4. We can also use some help with packing at the end of our visit.  We can engage up to four people.  Please check with the presenter before packing anything, as they may need certain things packed a certain way, and may prefer to pack certain things themselves.
5. We need the ten tables that we’ll be using for our displays to be situated in the presentation room before our arrival, and likewise, any chairs in the room should be stacked prior to our arrival so that we can start setting up displays without delay.
6. For logistical reasons we require tables that are not needed for the lunch service.
7. Round or irregular shaped tables are not ideal; standard rectangular classroom tables are excellent.

LUNCH TIME

1. If lunch is to take place in the presentation hall we will set up our displays close to the wall, allowing maximum room for the lunch service.
2. There is not time to dismantle and reset the displays during lunchtime.

SAMPLE PROGRAMMES

The following are just to give an idea of the most common types of higher education programme structures.  Click on the thumbnails to view specific images.  From there you have the option to scroll through the gallery.  Every higher education programme is unique, so we will build yours according to your specifics. Let us know if you would like to base your plans on one of these.